Project Portfolio Management, IT Financial Management Blog

How to liberate your project management data with PPM 9.12 and BusinessObjects

Data liberation has been a hot topic in the PPM space.  Too often, your valuable data would seem to get trapped inside systems which would force you to pay a ransom (think – of the effort) to get at your data.   A few months ago, I shared with you about how with PPM 9.1, we’ve invested in making operational data more and more accessible through the PPM BusinessObjects universe. 


-       HP Live Network –for PPM BusinessObjects-Based Operational Reporting

-       A wealth of information – at your fingertips

-       Visibility and Insight in PPM 9.1 – A reporting strategy for everyone



In those posts, we talked about how we were continuing to build and extend the operational reporting capabilities in PPM.  We believe that you need the ability to access, probe and query the data about your projects and portfolio.  You need to be able to create specific reports and views of your data, so that you can make sound and fact based decisions. 

PPM - BO - Project Mgt.png


I’m happy to share with you a bit about the most recent release (through HP Live Network) of the Project Management universe.   Now, we’ve added project management/execution data to the current PPM operational reporting universes (financial, demand, resource, and time).  We’re continuing to work on adding more data to the operational reporting infrastructure – and will use HP Live Network as a delivery tool.  The content pack bundle is available on HPLN and can be downloaded from the following link: PPM Operational Reporting 9.12 CP1 release.


If you’re interested in HP PPM, you can follow us on the HP PPM Blog  or even follow us @HPPPM on Twitter

1 critical way that APM can help you reduce cost and risk in your application portfolio

I hope you heard about our new module in PPM 9.12Application Portfolio Management (APM).   I recently shared with you about how the APM module can help organizations leverage the discipline of PPM portfolio management and improve their cost, speed and agility.  


Let’s take a deeper dive into the problem and look at what I think a key area that APM can help improve the application portfolio.   I’m not sure if you saw my earlier post about the importance of business alignment/ orientation, a few weeks ago, I made the point that business processes / capabilities are a key element to consider when planning and prioritizing your portfolio.  When we talk about Application Portfolio Management – business processes/capabilities are even more important.  Being able to clearly understand how an application relates to the business activity it supports is vital – especially when you are looking at your portfolio of applications.  




Without understanding the relationship between your applications and the associated business capabilities,Applications to Process - APM.png then you will have a difficult time, perhaps impossible time, trying to identify where you have redundancy in your portfolio.   Sure, some duplication will be obvious, but in an application portfolio of any size, you will want a framework to reference.   In APM, we’re using the American Productivity & Quality Center (APQC) framework as an out of the box business process framework, which then allows the team to map applications to specific business processes. If you are organized in terms of business capabilities (as opposed to processes), then APM is flexible enough to easily shift from the process view to use your organization’s capability framework.


With the application and business relationships information in APM, the analysis and discovery of potential redundancy can be fairly straightforward.  Of course, once you find possible redundancy, additional research to confirm will often be the next step.  But, without a business oriented perspective into the application portfolio, then even the first step of finding possible redundancy can be a huge leap.


If you’re interested in HP PPM, you can follow us on the HP PPM Blog  or even follow us @HPPPM on Twitter

How HP Application Portfolio Management can help speed innovation and reduce your technical deficit

Have you thought about how the legacy costs of your application portfolio prevents you from investing in innovation?  


Or, perhaps how the technical debt of your application portfolio just keeps growing? (and you don't have to worry about a 'debt ceiling') 

Garage Mess.png


I’ve often used the analogy of a cluttered garage as a way to describe what some application portfolio’s may look like…  Ok, perhaps this graphic is a bit extreme, but there is a real problem in the modern enterprise.   I recently read a report by Phil Murphy at Forrester, where he used the word “hoarder” when describing the problem of application retirement (or perhaps ‘non-retirement’ is more accurate).  I think he was spot on.


Imagine, if your application portfolio is just 50% cluttered and unaccounted for – how much of your organization’s scarce resources are potentially wasted on unnecessary, redundant and fragile applications.   I understand that it can be hard, very hard to decommission a legacy application.  There are often well intentioned reasons to keep a legacy application around for a while (easy access to legacy data, infrequent reports, that one stubborn business unit, etc…), but these applications can be both expensive and a source of risk as well. 


With the Application Portfolio Management module in PPM 9.12, you are able to apply the power and discipline of your portfolio management processes to help address this the challenges in your application portfolio.  Here’s how:


Assess:  First, you'll want to understand what is actually in your portfolio, how it relates to the business (ownership, business process/capability) and the cost and value each application.  You also, will want to seek the perspective of stakeholders about the health, quality and value of each application.  With this understanding, you are able to examine the portfolio and look for redundancy, high cost/low value, legacy technology and other situations that cost you precious time and money.  


Modernize  Using the portfolio management capabilities of PPM, you will be able to select the best transformation projects, and then track and manage the project execution in PPM.  As you consolidate applications, re-platform, or modernize the infrastructure, you will free up resources which can be re-invested in the organization on business initiatives, rather than keeping the lights on work.


Maintain  Application portfolio management doesn’t stop when the modernization projects are completed, rather this is where the ongoing value of enterprise portfolio management kicks in.   You need to also look at future business proposals from the lens of your current application portfolio.  Use your information about your current portfolio to avoid projects which would lead to future duplication of an existing capability- rather why not improve the existing capability?


Easier said than done?  Let's be clear.  This is very, very hard work, even harder if your tool is spreadsheets, meetings and email.   With the new Application Portfolio Management module in PPM, much of the pain and difficulty is managed by PPM, giving you the opportunity to lead and transform your application portfolio.  (think of it as not having to deal with a 'debt ceiling'... -- you get the picture)


If you’re interested in HP PPM, you can follow us on the HP PPM Blog  or even follow us @HPPPM on Twitter

Labels: APM| PPM 9.12

Announcing PPM 9.12 and Application Portfolio Management

Today, I’m very excited to announce the most recent update to HP’s industry leading Project and Portfolio 

IT Performance Suite.jpg

Management solution.  As a central element in the HP IT Performance Suite, Project and PortfolioManagement helps organizations capture, manage, prioritize and select projects for future investment.  The approved projects are then tracked and managed, providing clear data about the health and status of all projects in flight.  The portfolio and project execution information from PPM is accessible through PPM dashboard and the HP Executive Scorecard.


This latest version of PPM 9.12 builds upon the PPM 9.1 framework announced in February, focusing on a number of key innovations and enhancements.


At the top of the list is the addition of the new Application Portfolio Management (APM) module to the PPM

38 - APM Dynamic Graphing - Relationshps and Color.png

 platform,enabling customers to actively manage their application portfolio – rationalizing the size and cost of their portfolio.  In many organizations, 60 to 70 percent of their IT budget is devoted to supporting the existing applications and infrastructure. 


Leveraging Application Portfolio Management processes, they can discover opportunities for modernization and simplification, leading to lower operating costs, increased capacity for innovation and application re-use.  Application Portfolio Management (APM), incorporates key best practices gleaned from years of HP experience performing application rationalizations on behalf of customers.   

08 - APM Filtered Bubble Chart.png

As an integrated module of PPM, data from the Application 


Portfolio module flows into the overall portfolio management processes of PPM, enabling prioritization, optimization and what if analysis to determine the ideal investments for the organization.


Also new in PPM 9.12 is a new Business Objects PPM operational reporting universe focused on project management.   We’re delivering this update through  the HP

APM Survery Report.png

 Live Network – see this post, for more details about HP Live Network, which will be a key delivery mechanism for both reporting content and future PPM best practices. 


We continue to improve and enhance the PPM user interface to make it simple and intuitive for end users to manage their portfolios and projects.  For example, in portfolio analysis, the table of proposals is now more flexible and dynamic, supporting sorting and end user modifications.   Also, a flexible table component is now available throughout the demand management workflow.


We are all very excited about how the new capabilities of PPM and Application Portfolio Management will help organizations become more efficient and effective in reaching their business goals.


If you’re interested in HP PPM, you can follow us on the HP PPM Blog  or even follow us @HPPPM on Twitter

Labels: APM| PPM 9.12
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About the Author(s)
  • Brian is a Product Marketing Manager for Application Development Management Solutions with and previously for Project and Application Portfolio Management, with extensive experience in presales and implementation roles.
  • This account is for guest bloggers. The blog post will identify the blogger.
  • I help IT leaders to understand how well IT is performing from a business perspective.
  • Evangelist for IT Financial Management (ITFM), IT Governance and IT Portfolio Management, consulting IT organisations for Close to 15 years on principles of good governance.
  • WW Sr Product Marketing Manager for HP ITPS VP of Apps & HP Load Runner
  • Vesna is the senior product marketing manager at HP Software. She has been with HP for 13 years in R&D, product management and product marketing. At HP she is responsible for go to market and enablement of the HP IT Performance Suite products.
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