Project Portfolio Management, IT Financial Management Blog

How do Business Processes / Capabilities fit in portfolio planning

When you draft your proposal you try to describe your vision of ‘goodness’ that will be a direct result of your project being approved –


  • a better world, a better place to work,
  • happier, more productive employees,
  • increased sales, revenue, or profit
  • decreased defects and errors -

You typically quantify the benefits and then forecast the overall costs of your project, accounting for the development and operational costs.  In many organizations, it boils down to one or two key financial indicators – ROI, NPV, etc which are then used to compare and prioritize the elements in the portfolio. 




But, where does business processes and / or business capabilities fit in?  If your proposal also includes indicators about which business processes will be impacted by your project, then this added dimension can provide a wealth of information when it comes time to prioritize and approve projects in the portfolio.


  • How many proposed projects will impact process ABC this year?   
    Will any of them overlap with each other?
  • Are there opportunities for re-use of assets or bundling of projects to streamline the people impact when the projects go live?
  • Who is responsible for the process changes that will be required?
  • What
  • Where

By simply incorporating the business process information in your proposal data, you will have the opportunity to significantly improve your overall understanding of how your limited investment resources are being allocated across the organization.  You will also be able to identify and alleviate potential resource constraints and conflicts before the projects are launched – by simply understanding the business process implications of the proposals.


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About the Author(s)
  • Brian is a Product Marketing Manager for Application Development Management Solutions with and previously for Project and Application Portfolio Management, with extensive experience in presales and implementation roles.
  • This account is for guest bloggers. The blog post will identify the blogger.
  • I help IT leaders to understand how well IT is performing from a business perspective.
  • Evangelist for IT Financial Management (ITFM), IT Governance and IT Portfolio Management, consulting IT organisations for Close to 15 years on principles of good governance.
  • WW Sr Product Marketing Manager for HP ITPS VP of Apps & HP Load Runner
  • Vesna is the senior product marketing manager at HP Software. She has been with HP for 13 years in R&D, product management and product marketing. At HP she is responsible for go to market and enablement of the HP IT Performance Suite products.
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