IAP Retention Management – Future Ideas

By Ronald Brown

Today, the HP Integrated Archive Platform (IAP) manages retention at the “archive level” – meaning the archive itself is not only responsible for executing the retention management functionality, but it is also the place where the retention settings are configured.  This means the “archive” administrator has the responsibility to maintain the system in accordance with a company’s record retention strategies.  This is certainly one approach, however, there are others which may give more flexibility.

As the number of applications that move data into an archive grows, it becomes more important to actually understand the business value of that data and to provide more flexible retention policies.   Perhaps the owners of the application data itself should be able to communicate their requirements to the IT personnel responsible for their data.  In this case the application itself should drive the retention policies.  This will help ensure that the retention policies are specific to the application and maintained by the application experts.  The archive itself will be the executor of these policies.  While this affords more flexibility, the downside is that it requires more attention in order to define these policies and maintain them – so sometimes a blanket policy works better, especially for customers who are reluctant to commit the time and effort involved in defining their corporate retention strategy in a granular manner.

Another interesting use case is where the archive only retains data that is under active investigation or discovery.  Here, the archive is loaded with, for instance, 3 years of corporate data.  Then, specific queries are performed and the resultant data sets are placed on hold.  After this process is completed, all data not on hold is released and removed from the archive.  This use case serves a specific customer base very well – even though it seems to defeat the intended purpose of the archive.

One can never “predict” what is best for a customer and how they will utilize their technology investments.  The key is to give enough flexibility so that all use cases can be explored.


| ‎03-11-2010 05:07 PM

Well, I'm doing a project so I neeeeeeeeeeed answers

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