How does HP Asset Manager help you implementing successfully SAM?

“SAM” short acronym for a complex discipline…

While everybody understands the value:

  • Big stick approach: “To decrease legal risk and avoid audits and expensive non compliance fees, it is worth implementing Software Asset Management”
  • Carrot approach: “with a better control of what is actually used, we could save money acquiring less licenses and stopping renewing useless maintenance”

… most of companies have hard time being successful in managing and optimizing their software assets.

 

That not surprising because SAM is challenging to implement. Implementing Software Asset Management implies setting up successfully several processes in parallel:

  • Inventory management. Accurate and up to date information on deployed applications and hosts. Ideally, usage information will complete this inventory information and provide information on what is actually used.
  • License management: from procurement process to allocation to end users and disposal when applies. The contractual terms and conditions are necessary for a better understanding of the licensing rules.
  • Users’ entitlement: this allows to move from a reactive state where each user installs applications with no control and a proactive state where the user requests the access to an application and are authorized depending on his profile
  • Software compliance management: use all previous information to measure software compliancy and take appropriate actions.

 

HP Asset Manager SAM module supports perfectly these processes and is a tremendous tool to manage all aspects of Software Assets.

  • With a comprehensive software and hardware inventory management. Asset manager provides out of the box integrations with the main inventory tools of the market, particularly with HP DDMI that is developed in synergy with Asset Manager. DDMI provides all details on applications and hosts. The software library of DDMI (SAI) provides normalized and consistent information on applications. Usage data (use time, in focus time) host Virtual platform relationships… all this information is stored in Asset Manager’s database that has a rich and relational database model.
  • The procurement module and contract modules allow automation and support of the contract negotiations and the entire procurement cycle of licenses. Alarm are automatically sets for maintenance renewals. All steps of IMAC (inventory, move and change) processes are supported by Asset Manager.
  • Asset Manager provides entitlement management, with definitions of entitlement on applications for  users, that can be named or calculated as a group (“Users of Development are allowed to use the professional version of Microsoft because they need access and Publisher”). Asset Manager workflow engine automates the approval of entitlement requests.
  • The software compliance reports (software counters) use the data from all these processes supported and streamlined the application and give a detailed analysis on                                                                                                                   

    - Acquired licenses

    - Deployed applications

    - Unused applications

    - And entitlements to use the applications.

 

Software counters are the corner stones of SAM: Asset Manager SQL engine can use all inventory, usage, entitlement and license information to provide the most accurate compliance reporting. Per processor, per user, per workstations licensing models are managed and templates are provided for customized software counters creation.

The license manager in case of non compliance will have an immediate understanding, business unit by business unit, site by site or even user by user of what the cause of the problem is: “did we deploy too much applications ?” “Did we deploy applications that are not or rarely used?” “Are some unauthorized people using these applications?” Thanks to Asset Manager, License managers will take the right decision that is not always spend more. They can create internal requests to de-install some of the deployed applications and will allow substantial savings to their companies.

 

The good approach is to start on a limited number of Software publishers, then extend the scope of Software Asset Management.

 

Good processes are key for a successful Software Asset Management, Asset Manager is the key for implementing successfully these processes.

 

 

Comments
(anon) | ‎11-30-2010 09:10 AM

Software License tracking is one of the most neglected enterprise expenditures and risks we encounter today in the course of conducting IT operational audits. We have found that few organizations are willing to invest the time to track the actual use of proprietary software versus licensed or entitled use - a doubled edge sword. If you are paying for more than you need, you are obviously wasting scarce IT dollars. On the other hand, if you are using more licenses than you have paid for your guilty of 'piracy'.

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About the Author
Sr. Product Manager of HP Asset Manager, my 12 year experience in IT Asset Management gives me combined technical skills and business practi...
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