Information Governance: What is “Good Information Governance”?

goodinfogov.JPGInformation governance is becoming an integral part of every business now and in the future, and it is something that is critically important for all organizations to understand holistically.  Unfortunately in some cases, information governance has been misunderstood and simplified to the extent that if an organization has implemented one piece of the information governance puzzle, they can check the box.

 

A one-dimensional approach opens your organization up to risk
In fact, many organizations actually feel confident that they are able to manage and govern common content, such as email and files, quite well.  But as we all know there are a plethora of content types (e.g., SharePoint, IM, and social media) and repositories (e.g., cloud storage systems) within every organization that are not managed, and open up the company to risk and other consequences.  In addition, these other content types tend to be siloed in their own proprietary stores and become increasingly difficult to identify and access. 

 

Also problematic with a one-dimensional approach is the inability to gain intelligent insight from your data.  If you are able to retain your data, you need the support of robust eDiscovery tools, and the ability to apply analytics in order to understand and derive value from this information.

 

Clearly, systems and technology play an important part of an information governance strategy, but without consistent, automated policies and processes inclusive of enterprise-wide requirements, even the best technology can only be as successful as the governance policies in place.  Organizations must ensure all key stakeholders, including senior management, legal, IT, HR, finance and other important business units are consulted in the overall information governance plan.

 

Take for example, enterprise security.  A comprehensive strategy is necessary in order to prevent any unauthorized access to an organization’s data or network.  No company would simply install antivirus as a single security measure and call it a day.  A multi-faceted approach including firewalls, intrusion prevention systems, network security, encryption, data loss prevention, and authentication processes are mandatory for any enterprise organization.  

 

What does “Good Information Governance” mean to you?

 

Good information governance should be no different.  

  • It should be an ongoing strategy that is multi-dimensional, enabling your organization to access and understand all information across the enterprise—regardless of repository or location. 
  • With a centralized policy engine, your organization should be able to organize and control this data and intelligently manage and take action upon this data in accordance with business, legal/compliance, and data management objectives.

    By better understanding good information governance, organizations can take the right steps to implement a strategy to ensure compliance, protect data, support litigation readiness and mitigate risk. To learn more about good information governance and how to implement it within your organization, download this Osterman Research white paper, “Addressing Information Governance Challenges,” which presents an insightful perspective into:
  • The growing need for information governance
  • The key problems organizations face
  • The benefits of good  information governance
  • How to get started with an information governance program

#HPIGB

 

Read more topics on Information Governance:
Information Governance: The Trend Continues x2 - Leadership in eDiscovery and Archiving Portfolio by George Tziahanas
Information Governance: The Growing Global Appeal of Information Governance by Joe Garber
Information Governance: Tapping into the Cloud for Better Information Management and Governance by Joe Garber

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About the Author
Luis Romero is a Senior Product Marketing Manager at HP Autonomy, where he leads product marketing for HP’s Information Archiving solutions....
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